Managed Print Services vs. Leasing: Which Model Saves Your Business More in 2026?

Office printing costs can quietly eat into your company’s budget — from toner refills and paper jams to costly repairs and outdated equipment. As we move into 2026, many Malaysian businesses are asking the same question

“Should we lease our copiers, or switch to a Managed Print Services (MPS) plan?”

Both models have their advantages, but the key is knowing which one saves your business more in the long run. Let’s break it down in simple terms.

An office employee using a photocopier to copy documents indoors.

What’s the Difference Between Copier Leasing and Managed Print Services?

Copier Leasing

Leasing is simple — you rent a copier for a fixed monthly fee. The plan usually includes basic maintenance, toner, and support, depending on the provider. You get to choose the copier model, lease period, and package that fits your business.

Leasing is great for companies that want quality printing equipment without the high upfront cost.

Managed Print Services (MPS)

Managed Print Services is a step beyond leasing. It’s a complete print management solution where a provider like ECI Copier Sdn. Bhd. handles everything — from supplying copiers and toner, to monitoring your print usage and maintaining every device.

Think of it as outsourcing your entire printing operation — you don’t just rent machines, you get a team managing them for you.

Close-up of lettered dice spelling 'WHY' on a neutral background, ideal for concepts of inquiry or curiosity.

Cost Comparison: Which Option Saves You More?

Copier Leasing: Predictable and Budget-Friendly
  • Lower upfront cost: No heavy capital needed.
  • Fixed monthly payments: Easier cash flow planning.
  • Option to upgrade: Stay current with the latest models.
  • Maintenance included: Basic servicing usually covered.

✅ Best for: Small to medium-sized offices with steady printing

Managed Print Services: Smarter Long-Term Savings

MPS can help reduce total printing costs by up to 30%, especially for larger organisations. Here’s how:

  • Automatic toner replacement: Never run out unexpectedly.
  • Usage tracking: Know who’s printing what, and reduce waste.
  • Energy and paper efficiency: Lower running costs.
  • Proactive maintenance: Fixes before breakdowns happen.

✅ Best for: Growing SMEs or multi-branch companies that want to monitor and control print expen

Leasing is simple — you rent a copier for a fixed monthly fee. The plan usually includes basic maintenance, toner, and support, depending on the provider. You get to choose the copier model, lease period, and package that fits your business.

Flexibility and Scalability

  • Leasing: Perfect if you just need one or two copiers for daily office use.
  • MPS: Ideal if your business is expanding — you can add or remove devices anytime without hassle.

If you manage multiple teams or offices, MPS gives you better control and flexibility.

Service and Support

With copier leasing, you’ll get scheduled servicing and support when something goes wrong.
With Managed Print Services, the provider monitors your machines remotely, tracks toner levels, and detects problems before they affect your workflow.

In short: leasing is reactive, while MPS is proactive.

The Bottom Line

Both copier leasing and Managed Print Services help you save money, time, and stress.
If your printing needs are simple, leasing might be all you need.
But if you’re aiming for long-term cost control and productivity, MPS is the smarter move — especially in 2026, when efficiency is key for every business.

Talk to the Experts at ECI Copier Sdn. Bhd.

Whether you’re considering leasing or managed print services, our team can help you choose the best solution for your office.

✅ Free consultation
✅ Transparent pricing
✅ Full nationwide support

👉 Contact ECI Copier Sdn. Bhd. today — and let’s help you print smarter, cheaper, and more efficiently in 2026.